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2016 Exhibitor Information

Questions? Contact Ann Shoemaker at: exhibits@mqvc.org

Exhibit Dates

Friday, January 15 - Sunday, January 17

Online Registration and Advertising Purchases

During the registration process, you may elect to submit payment via PayPal or by check.

Registration

The deadline to be included in the program book is December 13, 2015.

$250 — Exhibitor Registration: 1 table + 1 badge

$125 — Additional Table(s)

$125 — Additional Badge(s)

Exhibitor Registration badges grant access to events at 2016 MQVC Bassoon Symposium.

Advertising

Participants will receive a program book used as a daily reference at 2016 MQVC Bassoon Symposium. The program book includes schedules, concert and master class information, artist bios, exhibitor locations, and advertisements. A list of exhibitors will be in the program. But we also encourage you to advertise in the program for greater visibility. The deadline for advertising in the program book is December 13, 2015.

$600 — Back Cover (full page, full color) SOLD

$400 — Inside Back Cover (full page, full color) SOLD

$400 — Inside Front Cover (full page, full color) SOLD

$200 — Full page ad (black and white)

$125 — 1/2 page ad (black and white, horizontal)

$75 — 1/4 page ad (black and white, vertical)

Registration by Mail/Fax

If you would prefer to register by mail or fax, we will have instructions posted soon

Exhibitor Schedule

Set-up may begin as early as 7:30 am on Friday morning.

Friday, January 15 - Saturday, January 16

Exhibits hours are from 9:00 am to 1:30 pm & 2:30 pm to 5pm. There will be a 30 minute window for set-up and tear-down each day. See more details under “Exhibit Space” below.

Sunday, January 17

Exhibits hours are from 9 am to 3 pm.

Exhibitor Rules & Regulations

All tables are 6 ft. Additional personnel must register as participants for the symposium. All sales are final. All exhibitors must purchase tables to sell or display items at the Symposium. Fees will not be reduced for exhibitors who provide his/her own table(s), does not need table space, or do not participate for the duration of the symposium. Exhibitors bringing their own tables for additional display space will be charged $100 for each table brought to the exhibit.

Each business must register individually to be represented at the Meg Quigley Vivaldi Competition Bassoon Symposium. If your business is selling items for another company that will have representatives of its own at the symposium, you are required to register each company as an exhibitor. Failure to do so will mean that the non-registered company will not receive recognition online, in the program book, or during the symposium as being a participating exhibitor.

Note: The registration deadline to be included in the program book is December 13, 2015.

Questions? Contact Ann Shoemaker at: exhibits@mqvc.org

Assignment of Display Space

All exhibit spaces will be located within The Colburn School. The MQVC Bassoon Symposium Host and Exhibits Coordinator will determine table locations. Exhibit locations are determined in the order that registrations are received.

All table coverings and display items are to be provided by the exhibitor. Information regarding Internet access and electrical outlet access is available from the MQVC Bassoon Symposium Exhibitors Coordinator after registration closes.

Exhibit Space

Boardroom, next to the Cafe (10 total tables)

Olive 5th floor lobby (8-10 tables)

Note: Olive 5th floor lobby is an open, public area of the Colburn School. Materials will need to be moved and secured for the evening. Secure space will be provided. The tables will be monitored during the lunch hour.

Internet

The Colburn School is equipped with internet in all areas of the school. The system is wireless. All MQVC Bassoon Symposium exhibitors will be given access to the wireless internet.

Cell Phone Reception

There are certain floors of The Colburn School where cell phone service is very limited. However, you will have full internet capability.

Teardown

Exhibitors may dismantle after 3 pm on Sunday, January 17. No items are to be left behind. Exhibitors are responsible for the shipping and mailing of any items. All rooms must be completely clear by 6 pm on Sunday, January 17. (For more information see the section entitled “MAIL.”)

Exhibitors must dispose of trash, left-over packing materials, or unwanted items. Please leave your space as you found it. Failure to do so will result in cleaning charges billed by the exhibits coordinator.

Mail

Exhibitors may mail packages to the Colburn School one week prior to the event. All packages will be housed on level 1 of the Colburn School in the Mailroom. The Colburn School does NOT accept mail on Saturdays, Sunday, and holidays, so please plan accordingly. The mailroom will be open for package pick-up on Friday morning January 15th at 7:30 am, prior to the start of the symposium. Carts will be available for use.

Please address mail/packages:

  • NAME OF EXHIBITOR
    The Colburn School
    c/o MQVC Bassoon Symposium
    200 South Grand Avenue
    Los Angeles, CA 90012

At the end of the convention, the exhibitors are responsible for any items they need mailed, shipped, packed, etc. We have arranged for a pick-up from UPS on Tuesday morning (Monday is a holiday). Items for that pickup will be secured on Sunday night in the Boardroom. If you choose to handle shipping on your own, there is a close UPS Store and US Postal Office:

  • UPS STORE #4977 (1.1 miles from Colburn) - open 7 days/week
    645 West 9th Street #110
    Los Angeles, CA 90015
    213-620-0081
    www.theupsstorelocal.com/4977
  • US Post Office (0.25 miles from Colburn) - limited weekday hours; not open on Saturday/Sunday
    350 South Grand Avenue, B1
    Los Angeles, CA 90071
    213-617-3461
    www.usps.com
Room Access

The MQVC Bassoon Symposium Exhibits Coordinator will be in charge of locking and unlocking the storage space at the beginning (8:30am) and end (5:30pm) of each day and providing supervision during the lunch breaks. The Colburn School Security staff is there to assist the Symposium Exhibits Coordinator if needed. For the safety of all exhibitors at the symposium: the areas will only be opened at the assigned times. The Colburn School, the MQVC Bassoon Symposium, MQVC Exhibitors Coordinator, and the MQVC Bassoon Symposium hosts are not responsible for lost, stolen, or damaged goods.

Advertising

The Symposium Exhibits Coordinator will be handling all advertising for the exhibits at the Symposium. The Exhibits Coordinator will work with the Production Staff at The Colburn School to ensure that there is plenty of signage so that participants may find all Exhibits.

Printing, Banners, Flyers, Etc.
  • Graphics and Beyond (0.1 mile from Colburn – literally across street) - not open Saturday/Sunday
    225 South Olive Street
    Los Angeles, CA 90012
    213-625-8283
    www.graphicsandbeyond.com
  • FedEx/Kinkos (0.8 mile from Colburn – in Little Tokyo) - open 7 days/week
    181 South Central Avenue
    Los Angeles, CA 90012
    www.local.fedex.com/littletokyo
  • FedEx/Kinkos (6.3 miles from Colburn) - open 24 hours/day
    5500 Wilshire Boulevard
    Los Angeles, CA 90036
    www.local.fedex.com/wilshire24hrday
Storage and Care of Building and Equipment

No items shall be posted, tacked, nailed, screwed, taped, or otherwise attached to any part of the walls, floor, or any other part of the building or furniture. This, or any other act, which interferes with the proper protection of these properties, shall be at the expense of the exhibitor. A comprehensive exhibit directory will be readily available and all rooms are found within the one block of the Colburn School, therefore, no signs may be posted anywhere in the building directing participants to specific exhibitors. Any such signs will be removed immediately by the Symposium Exhibits Coordinator.

Note: Exhibitors may not use chemicals, power tools or open flame inside The Colburn School.

Liability and Insurance

The Colburn School, the Meg Quigley Vivaldi Competition Bassoon Symposium, MQVC Exhibitors Coordinator, and the MQVC Bassoon Symposium hosts, or any staff members will not be responsible for the safety of the property of the exhibitor from theft, damage by fire, accident, or other causes, but will use reasonable care to protect the exhibitors from such loss and will secure the building during those periods when the exhibit areas are not open to the public. No responsibility is assumed for goods delivered to the exhibit area prior to the conference or materials in the exhibit area after the close of the exhibits. Exhibitors must provide their own insurance.

Travel, Directions, Housing, and Meals

Neither the Colburn School nor the Meg Quigley Vivaldi Competition Bassoon Symposium provides travel, housing, and/or meals for exhibitors.

California Law: State Board of Equalization - Temporary Seller's Permit

It is up to each exhibitor to following any guidelines outlined by the State of California in regards to temporary sellers' permits: www.boe.ca.gov/info/temporary_sellers.htm

Regulations and Contract

This general information and regulations for exhibitors has become a part of the contract between the exhibitor and the Meg Quigley Vivaldi Bassoon Symposium. These rules have been formulated for the best interest of the exhibitor. We respectfully request full cooperation of the exhibitor in their observance. All points not covered herein are subject to the decision of the Meg Quigley Vivaldi Competition Bassoon Symposium Host and the MQVC.

Final Notes

  1. There is a limited amount of space and MQVC will post here when the capacity has been reached.
  2. Registration and payment for exhibits and advertising may be completed either online or my mail.fax (see instructions above).
  3. After payment and registration are received, confirmation will be sent via email by the exhibits coordinator.
  4. Times and locations are subject to change. Any changes will be sent via email to exhibitors as needed.
  5. The deadline to be included in the program book is December 13, 2015.

For further information, contact:

  • Dr. Ann Shoemaker
    MQVC Bassoon Symposium Exhibits Coordinator
    One Bear Place #97408
    Baylor University
    Waco, TX USA 76798
    exhibits@mqvc.org
    Phone: 203-530-4593
    Fax: 254-710-1497

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